Renfrewshire Council

Last reviewed: 17.45 Wednesday 23 September

Coronavirus related absence process

For all staff

If you are sick and off work, you must contact your line manager to let them know in line with your normal reporting absence procedure. They will make sure you are supported and notify the relevant people of your absence.

Once you've recovered, contact your line manager to discuss your availability and return to work arrangements.

For Managers
In exceptional circumstances, which the coronavirus is, you should adhere to the following process if one of your team calls in sick and/or is required to self-isolate in line with national guidance.

Managers should adhere to the following guidance and report all cases to HR via 0141 618 7323, 0141 618 4031 or 0141 618 6676 and record on Business World using the codes below. We are receiving high volumes of calls at the moment. If you are having any problems reaching us by phone please email HR_systems.

Please note if an absence would lead to a further trigger point, please contact HR for advice before proceeding.

1. A staff member is in self isolation and has symptoms: record as sickness absence for the period. self-certification and a medical certificate (fit note) is required, (unless the employee's GP provides a fit note covering the entire period). 

2. A staff member is in self isolation, does not have any symptoms, and they cannot work from home: Record as authorised absence for the period. Should they develop symptoms, they should report this to you and you should record this as sickness absence.

3. A staff member is in self isolation, does not have any symptoms, and they can work from home: Do not record as sickness absence for the period. Should they develop symptoms, they should report this to you and you should record this as sickness absence.

4. A staff member's child or any other cohabitant is in self isolation, but they are not presenting themselves with symptoms: Follow number 2 or 3 above whichever is appropriate.

The following temporary codes have been set up on Business World for:

  • COVID (self) - self certified absence due to Covid-19 related symptoms of up to 7 calendar days
  • COVID (med) - medically certified absence due to Covid-19 related symptoms - normally for absence of more than 7 calendar days but can be less than 7 calendar days dependent on when fit note issued etc
  • Special leave (COVID) - for authorised absence linked to Covid-19 - childcare issues / cannot work from home etc
  • For sickness absence managers will find the COVID codes (self) or (med) listed with all the other reasons for absence on Business World when logging it.